Payroll Administrator

WELCOME TO VCNA!

We are St Marys Cement, part of Votorantim Cimentos North America (VCNA), as the North American operations of Votorantim Cimentos, a global building materials and sustainability solutions leader in 11 countries, we are helping to make a positive impact and are transforming our world. We have a culture built on solid partnerships, long-lasting relationships, and opportunities for those who want to learn, grow and be part of a diverse and dynamic culture.

With solutions that include cement, ready-mix concrete and aggregates, we help to build homes, highways, hospitals, buildings, bridges, and schools across the Canadian and U.S. Great Lakes region and Northeast United States. Our commitment to excellence can be seen in those who invest and believe in what we do, those who share their lives with us, those who trust in our deliveries and those committed to innovation and a sustainable future.

Every day, we have the chance to accomplish something new and you're invited to be part of it.

WHAT IS THE OPPORTUNITY?

The Payroll Administrator is responsible for supporting and coordinating payroll processing for all employees. This role ensures the timely and accurate end to end payroll processing, proper tax deductions, and compliance with company policies and government regulations. The Payroll Administrator will be responsible in payroll-related tasks, troubleshoot discrepancies, and communicate with employees to resolve any payroll concerns. This position requires excellent attention to detail, strong organizational skills, process oriented mindset and a thorough understanding of payroll systems and labor laws in a complexity unionized environment

WHAT WILL YOU DO? 

Payroll Processing

• Assist in processing payroll for employees on a weekly/bi-weekly/semi-monthly basis, ensuring accurate wage calculations for all staff (salaried, hourly, overtime and bonuses).
• Input and update employee payroll data, such as new hires, terminations, leave of absence, pay rate changes, and benefit deductions.
• Verify and audit employee timesheets and attendance records to ensure accuracy before processing payroll.
• Process benefits and other deductions, ensuring proper deductions for taxes, insurance, pensions, and other voluntary withholdings.
• Review and ensure payroll entries reflect correct classifications for tax purposes.

Compliance and Taxation

• Ensure payroll complies with local, state, and federal tax laws, including calculating and withholding necessary taxes (e.g., federal income tax, social security, Medicare).
• Prepare and submit payroll-related tax filings and reports, such as quarterly and year-end reports (e.g., W-2s, T4s).
• Stay informed about changes in payroll tax laws and labor regulations, ensuring compliance with applicable regulations.
• Maintain payroll compliance by ensuring all records are kept accurately and confidentially, as per legal and company requirements.

Employee Support

• Serve as a point of contact for employees regarding payroll-related questions, such as inquiries on pay, deductions, benefits, and tax withholding.
• Investigate and resolve payroll discrepancies or issues, ensuring timely resolution.
• Communicate payroll policies and procedures to employees, ensuring understanding of payroll processes.
• Assist with tracking and reporting on employee benefits, leaves, and other deductions in relation to payroll.

Recordkeeping and Reporting

• Maintain accurate and up-to-date payroll records and employee information within payroll systems.
• Prepare and distribute payroll reports to management, including earnings summaries, tax deductions, and other payroll-related information.
• Prepare periodic reports and assist in the analysis of payroll expenses and trends for management.
• Ensure all payroll records are ready for audits and are kept compliant with record retention policies.

System and Process Improvement

• Assist in managing and maintaining payroll software, ensuring it is up to date and operating correctly.
• Collaborate with HR, IT, and Finance teams to improve payroll-related processes and systems.
• Help identify opportunities for process improvement and implement best practices for payroll efficiency and accuracy.

Backup and Coordination

• Provide backup support to the Payroll Manager or senior payroll team members during peak periods or absences.
• Coordinate with HR on employee status changes (e.g., promotions, terminations, leaves) to ensure payroll reflects the most current information.
• Assist in the training of junior payroll staff or new team members as needed.

SUPERVISORY RESPONSIBILITIES: No direct reports. Reporting to the Payroll Manager.

WHAT DO YOU NEED TO SUCCEED?

• 2+ years of Payroll process experience for CAN (UKG or Dayforce preferred;
• Experience working on high complexity unionized environment
• French speaking desired

• Strong Excel knowledge

Soft Skills:

• Communication: Expresses ideas and thoughts verbally; Expresses ideas and thoughts in written form; Exhibits good listening and comprehension; Keeps others adequately informed; Selects and uses appropriate communication methods; Checks for understanding

• Initiative: A high degree of drive and willing to take independent actions and calculated risks; Looks for and takes advantage of opportunities to drive performance in the organization.

• Planning & Organization: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Integrates changes smoothly; Sets goals and objectives; Works in an organized manner.

• Process Management: Creates processes necessary to get things done; Organizes people and activities effectively; Measures what should be measured and knows how to measure it; Seeks opportunities for synergy and integration; Simplifies complex processes; Uses resources efficiently.

Problem-Solving: A seasoned strategic planner with a robust set of technical skills, analytical acumen, and discerning judgment, emphasizing a keen focus on relationship building. Possesses exemplary organizational prowess and self-directed initiative, demonstrating political acumen and a collaborative team-oriented approach. An adept decision-maker with meticulous attention to detail, showcasing a strategic orientation aligned with the specific business needs of the company.

WHAT'S IN IT FOR YOU? 

• Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more
• Opportunities to collaborate with teams around the globe and growth opportunities in different areas
• Training, professional development
• Tuition reimbursement/assistance
• Competitive wages, vacation and holiday time
• Medical, dental, vision, disability and life insurance
• RRSP and DC (CAN) and 401K (U.S.)
• Lifeworks Employee Assistance Program (EAP): confidential support for you and your family (CAN)
• Educational scholarship program for dependents of regular salaried employees.
• Fertility drug coverage
• Paid Maternity Leave Top Up
• Hybrid work model for certain positions

Salary Range: $75,000 - $80,000

Location: Toronto, Ontario

OUR PEOPLE 

We care about people - all people. At VCNA, we take safety, health and wellness seriously. We're dedicated to giving our employees a safe workplace, our neighbors a safe environment and our customers a high-quality and safe product. Safety first -and always! 

Our VC Way reflects who we are, inspiring us to unite our culture and be our best: Our Way of Being: ethical and respectful, Our Way of Working: together with excellence and Our Way of Thriving: with the courage to transform. 

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

We have a results-oriented culture that values being open, honest, and authentic. It's part of our DNA. We are continually expanding our diverse and inclusive team by providing opportunities for everyone, regardless of race, ethnicity, age, gender, religion, sexual orientation, gender identity, gender expression, disability or economic status - a workplace where you can express your individuality and be your best self!