Receptionist

Job Title: Receptionist

WELCOME TO VCNA!

We are VCNA United Materials, part of Votorantim Cimentos North America (VCNA).

As the North American operations of Votorantim Cimentos, a global building materials and sustainability solutions leader in 11 countries, we are helping to make a positive impact and are transforming our world. We have a culture built on solid partnerships, long-lasting relationships, and opportunities for those who want to learn, grow and be part of a diverse and dynamic culture.

With solutions that include cement, ready-mix concrete and aggregates, we help to build homes, highways, hospitals, buildings, bridges, and schools across the Canadian and U.S. Great Lakes region and Northeast United States. Our commitment to excellence can be seen in those who invest and believe in what we do, those who share their lives with us, those who trust in our deliveries and those committed to innovation and a sustainable future.

Every day, we have the chance to accomplish something new and you're invited to be part of it.

Summary/Job Scope:

We are seeking a receptionist to greet visitors and employees at HQ location with other daily front office and accounting tasks. Works with the team in delivering the Accounting Department’s Goals and Objectives while demonstrating and implementing the Mission Statement, Statement of Purpose and Core Values of the Company.

Essential Duties and Responsibilities:

• Welcomes visitors and employees by greeting them, in person or on the telephone and answering or referring inquiries to appropriate personnel.
• Help maintain safety by following procedures and monitoring sign in logbook.
• Maintains regular mail and interoffice mail systems; Receives, sorts and routes mail and other deliveries to appropriate parties.
• Maintains the fax machine; assists, sends, retrieves, and routes fax transmissions.
• Orders, receives, and maintains an adequate inventory of office supplies from Quilll for corporate location as well as the plants.
• Provides support to the Sales Department when needed with mass mailings such as price increase letters or customer Holiday cards.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Provides support for HR department when needed to make copies of employee handbooks along with sending out monthly birthday candy bars to our employees.
• Provide backup support to Material Inventory Coordinator

Accounting Duties

• Runs Command reports: ticket edit report, Cod report, and preliminary invoice registry.
• Sorts batch tickets in order of the invoice registry and figure out waiting times on batch tickets.
• Process all Cod’s and credit card postings, from United Materials and Frey. Scan checks and Cod credit card logs for both companies to shared service center so that they can apply to the proper accounts.
• Maintain spreadsheet for all Cod’s.
• Maintains monthly filing for Cod logs and Bank deposits. When needed, provide customers with copies of receipts.
• Responsible for the bank deposits when needed as well as taking them to the bank.
• Provides support to the Billing department with month end close by meeting the closing deadlines.
• Assists salesperson with batch tickets copies.
• Help any other team member with any tasks needed.

Qualifications:

• Basic computer skills
• Must have good communication and interpersonal skills
• Must have good computer / data entry skills
• Must have the ability to communicate effectively with a variety of individuals
• High School Diploma required

Note:

• This job description may not cover all duties and requirements and may include additional tasks as assigned by the supervisor.

WHAT'S IN IT FOR YOU?

Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more

• Opportunities to collaborate with teams around the globe and growth opportunities in different areas
• Training, professional development

Salary Range: $ 22.60-27.00 per hour

OUR PEOPLE

We care about people - all people. At VCNA, we take safety, health and wellness seriously. We're dedicated to giving our employees a safe workplace, our neighbors a safe environment and our customers a high-quality and safe product. Safety first -and always!

Our VC Way reflects who we are, inspiring us to unite our culture and be our best: Our Way of Being: ethical and respectful, Our Way of Working: together with excellence and Our Way of Thriving: with the courage to transform.

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

We have a results-oriented culture that values being open, honest, and authentic. It's part of our DNA. We are continually expanding our diverse and inclusive team by providing opportunities for everyone, regardless of race, ethnicity, age, gender, religion, sexual orientation, gender identity, gender expression, disability or economic status - a workplace where you can express your individuality and be your best self!